CASA for York County
Executive Director Job Description
Responsible to the Board of Directors, the Executive Director is responsible for the recruitment, screening, training, and supervision of volunteer Court Appointed Special Advocates. With the assistance of the Board, the Director is also responsible for the fiscal management of the program, and the promotion of CASA to the community.
A. Volunteer Management
1. Recruit potential volunteers from the community via public speaking, the media, and word of mouth.
2. Screen all potential volunteers by reviewing applications, initiating criminal records checks and child abuse registry checks, contacting references, conducting personal interviews, and informing applicant in writing of their status.
3. Train volunteers according to the National CASA Association curriculum and standards.
4. Supervise and support volunteers by remaining accessible to them on an “as-needed” basis, consulting with them regularly about questions, concerns, and case status.
5. Provide on-going training sessions and educational opportunities to all volunteers.
6. Keep necessary and appropriate volunteer records.
7. Plan yearly “Volunteer Appreciation” banquet to honor volunteers and Board members.
8. Prepare, at least once, yearly performance evaluations (oral and written) for all CASA volunteers.
B. Case Management
1. Screen all cases referred to the program.
2. Match accepted cases to appropriate volunteer, according to the needs of the case and the special skills or knowledge of the volunteer.
3. Oversee the handling of necessary paperwork and judicial contacts for CASA appointments and withdrawals.
4. Provide letters of introduction to all attorneys, HHS personnel, parents, and foster parents when a volunteer is assigned to a case.
5. Ensure case files and reports to the court are accurate and up-to-date.
6. Ensure adequate case coverage during absence of volunteer or during process of case re-assignment.
7. Review and approve all CASA reports to the court and ensure that they are filed and distributed in a timely manner.
8. Accompany volunteers to court when possible.
9. Assist in resolution of any concerns of CASA volunteers, court staff, HHS personnel, clients, or other professionals.
C. Administrative Duties
1. Assure that the CASA program adheres to all requirements set forth through contractual agreements with the Court.
2. Prepare an annual budget for approval by the Board, monitor monthly program costs and keep expenditures within the approved budget.
3. Write grants when appropriate, and monitor the allocation of any funds received.
4. Maintain membership in the National CASA Association and Nebraska CASA Association by ensuring that all certification standards are being met at all times.
5. Prepare quarterly reports and newsletter articles as requested by the Nebraska CASA Association.
6. Prepare an annual statistical report as requested by the National CASA Association.
7. Give presentations within the community regarding the CASA program, provide adequate and current program literature, and explain and promote CASA at every opportunity.
D. Personnel Management
- Hire and terminate administrative and management staff with board approval.
- Supervise administrative and management staff.
- Write and revise, as necessary, the job descriptions for all staff (except executive director) within the agency.
- Prepare yearly performance evaluations (oral and written) for all administrative and management staff.
- Staff development.
- Minimum of Bachelor’s Degree required, Human Services field preferred.
- Good communication skills (oral and written)
- Leadership ability
- Mature/excellent judgment skills
- Flexible and open-minded
- Able to work evenings/weekends when necessary
- High moral and ethical standards
- Ability to organize training and communicate effectively in a large group
Conflict of Interest Policy
Employees should not engage in outside employment incompatible with their employment duties and shall have no interest arising by contract or other relationship with service providers that creates a substantial conflict of interest with duties. Employees should report in writing to the Board any situation in which they feel or should feel that they may be or may become involved in a conflict of interest. Employees should not use their position for private gain for themselves or other parties.
1. Resumes of all staff members must be provided to the Nebraska CASA Association.
2. A CASA program does not employ applicants if they have been convicted, if they have prior charges, or have charges pending for a felony or misdemeanor involving a sex offense, violent act, child abuse or neglect, or related acts that would pose risks to children or to the CASA program’s credibility. Criminal records checks and Child Abuse Registry checks shall be completed on all potential CASA staff members
3. The maximum number of volunteers supervised by one staff member, who’s job it is to only supervise volunteers, should not exceed 30 (or 45 cases).
4. A volunteer will not be assigned more than two (2) sibling/family groupings at a time. An exception may be granted at the discretion of the CASA program staff; however, the decision to permit a higher caseload shall be documented as to the justification for and reasonableness of the exception. Under the exception, a volunteer will not be assigned to more than five (5) family/sibling groupings.
5. A CASA staff member shall not be related to any parties or litigants involved in CASA cases, or be employed in another position and/or by another agency that might result in a conflict of interest.
6. A CASA program will not employ staff or retain staff volunteers who have abused or not fulfilled their position of trust, or otherwise created a negative image for CASA.